Here’s your opportunity to be an Administrative Assistant

Summary

This Administrative Assistant provides support for a variety of tasks that ultimately help the Store Manager. This includes maintaining A/R, A/P, reconciling, budgets, tax reporting, payroll and filing on a day-to-day basis. We are looking for someone with an attractive personality, who can also connect with customers over the phone in order to effectively schedule appointments and even help answer basic questions. This will be someone who self-motivated, on time, very organized and is able to adapt to different working styles and needs. The ideal candidate must be able to prioritize and multitask with attention to detail and confidentiality.

Description

The Administrative Assistant is responsible for keeping the company’s financials up to date and reporting to the Store Manager. This position is located at our store in the Rogue Valley Mall - Medford, OR. The successful hire will be quite familiar with Quickbooks Online, Quicken, Online banking, bill pay and have excellent references with a high level of trust history. You will be gathering total daily sales and prepare deposits for a armored service. You will constantly be looking for ways to save and recommend your ideas of how to increase profitability. This assistant will be on the phone answering calls from customers and scheduling appointments. You will protect and build upon our 5-star level of customer service, good communication and provided information. This a part time flexible 16-32 hours a week position and starting pay of $20 hr. ~ $25 hr. depending on experience.

Essential Functions

• Get familiar with our unique selling proposition, the products and services we offer as a complete solution and learn our FileMaker Pro app.
• Maintain day-to-day accounting of all financials, bills to pay, sales and purchases. Check for mail and process.
• Assist the Store Manager in any administrative tasks.
• Answer inbound phone calls and gathering basic contact information, scheduling appointments and pointing them in the right direction.
• Must be proficient on a Mac using Apple’s iWork suite, Microsoft Office, Quickbooks Online, Email management, Calendaring, Contacts and Reminders.
• Report to Store’s Managers the financials and make any suggestions to save money and increase profitability.
• Maintain Payroll, issue checks, submit payroll taxes. Manage Employee benefits.
• Be the point of contact for any Human Resources questions. Issue new employee paperwork and drug tests.

Requirements

• An attractive friendly personality who loves to serve and help people. A professional appearance for effective interaction with company management, home and business customers.
• Have general knowledge of Apple products, services and protocols.
• Can demonstrate responsibility, being on time and look for ways to bring more value to the company through their position.
• Detail-oriented, with strong emphasis on accuracy and confidentiality.
• Excellent interpersonal and communication skills (written and oral).
• Must pass a pre-employment and random drug screening test administered through Asante.
• Must sign a confidentiality agreement
• Available for at least 16 hours a week.

Compensation

• We will be offering to the successful hire an hourly wage of $20 hr. ~ $25 hr. depending on experience.

Application Process

Please submit a brief cover letter along with your resume (in a Pages, Word or PDF format) to jobs@smarthelp.store . Describe in your cover letter your personality, ethics and passion for Apple products and why you think you are our best candidate for hire. Please include your best headshot and three character references. You will be given careful consideration. If you are selected for an interview we will contact you. If it is determined that your skill set does not match the requirements for this position, we will notify you that the skill set did not meet the requirements.